Scaler Technologies_
    [01]_COMMISSION RECON

    Catch Every Commission Shortfall Before It Becomes A Dispute Nobody Can Prove.

    The commission you were quoted on submission — the scheduled amount, on the buy rate you negotiated — is rarely the number that actually lands. Early payoffs, partial fundings, renewals that reset the clock, and funder-side adjustments all change the settled amount, and most shops only find out when the deposit looks light and there's no clean record of what it should have been. Scaler cross-checks every funder commission statement against your original deal file automatically, flags scheduled-vs-settled mismatches the day they post, and keeps the audit trail you need to actually win the dispute.

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    Commission-tracking software built for MCA ISOs and brokers exists specifically because manual reconciliation across multiple funders' statement formats doesn't scale past a handful of deals a month — the reconciliation step, not just the tracking step, is the part that gets skipped once volume grows.

    MCA industry software practice — not a Scaler client result.

    [02]_The reconciliation gap

    Scheduled and settled commission diverge quietly, and most shops never check.

    • 01A deal closes at an agreed buy rate and commission schedule, but the settled payout reflects an early payoff, a partial funding, or a funder-side fee adjustment nobody flagged back to the deal file.
    • 02Commission statements arrive as PDFs or spreadsheets from each funder, in each funder's own format — manually matching a dozen funders' statements against your own deal log every cycle is the kind of task that gets skipped when it's busy.
    • 03Without a clean per-deal audit trail — original terms, funded date, expected schedule, actual settled figure — a shortfall is a feeling, not a case you can bring back to the funder.
    • 04Disputes raised weeks or months after the fact are harder to win; funders remember the file less clearly and the burden of proof falls entirely on you.
    • 05Reps paid a percentage of commission have no visibility into whether their own payout was calculated correctly, which becomes a trust problem inside the shop, not just an accounting one.
    [03]_How it works

    Live in days, not months.

    01

    Ingest

    We connect to your funders' commission statement feeds — portal exports, emailed PDFs, or spreadsheets — and your own deal log with the original scheduled terms for each file.

    02

    Match

    Every settled line item is matched back to its originating deal by deal ID, merchant name, and funding date, so scheduled and settled figures sit side by side for every file, every cycle.

    03

    Flag

    Discrepancies above a threshold you set get flagged immediately with the deal file, the expected amount, the settled amount, and the likely cause — early payoff, adjustment, or unexplained shortfall.

    04

    Audit trail

    Every flagged deal keeps a running record — original terms, statement date, amount received, dispute status — so a chargeback conversation with a funder starts from documented fact, not memory.

    [04]_What changes

    Every shortfall gets caught, documented, and disputed while it's still winnable.

    • Scheduled-vs-settled mismatches surface the day a statement posts, not months later during an annual review nobody has time to run.
    • A clean, per-deal audit trail for every commission dispute you raise — the file, the numbers, and the timeline, ready to send to the funder.
    • Rep-level commission accuracy that reps can actually see, instead of trusting an internal calculation they have no visibility into.
    • A running record of which funders under-settle most often — data you can use in your next rate negotiation, not just a hunch.
    • Recovered commission that used to go unclaimed simply because nobody had the time to reconcile every statement against every deal, every cycle.
    [05]_FAQ

    Questions, answered.

    Tracking tells you what you were owed on paper. Reconciliation checks what actually landed against what was scheduled and flags the gap — that's the step most shops skip because it's manual and tedious to do by hand across several funders.

    Whatever your funders actually send — portal CSV exports, emailed PDFs, or spreadsheets. We build the parsing logic around your specific funder mix rather than requiring a single standard format.

    You set the threshold — a flat dollar amount, a percentage of expected commission, or both. Small rounding differences don't need a human to look at them; a shortfall past your threshold does.

    That's the point of the audit trail — a documented record of the original terms, the statement date, and the settled amount gives you something concrete to bring to the funder instead of a general sense that a number looked light.

    Yes — a renewal closes out the original deal's schedule and opens a new one, and we track that transition so a renewal doesn't get mistaken for a shortfall on the original file.

    We can build a rep-level view showing scheduled vs. settled for their own deals, which is usually the fastest way to build trust in the numbers internally.

    We typically start with your current open pipeline going forward, then backfill as many historical cycles as your funder statements and deal records allow — most shops keep at least 12–24 months of statements on hand.
    [07]_Related pages

    Book a free scoping call.

    Twenty minutes, no pitch deck. We'll map exactly how this would run for your business and what it'd recover. Prefer to read more first? See our AI automation services.

    Free scoping consult

    See what it would recover

    Tell us where to reach you and we'll show you exactly how it'd work — no cost, no pressure.